At that point, they have to spend extra time typing out another email, and at the other end, their recipient loses time by opening multiple emails.

Learn how this Microsoft Outlook feature can help your office save time and avoid hasty words when emailing.

Enjoy the Benefits of Send Later on Microsoft Outlook Check out the benefits of Microsoft Outlook Send Later.

Basically, after writing the email, you go into settings and specify a time that you want the email to go out.

If you want to make changes or cancel the email before that time, you can easily do so.

Keep reading for a look at the potential benefits of utilizing the Send Later feature in Outlook.

Time Savings Sending a flurry of emails between yourself and a recipient can take up a surprising amount of time.

Send Later can help to reduce the back-and-forth throughout the day.

Rather than firing off responses when you receive an email, you can draft the response right away but schedule the email for later.

For example, if you set up all your emails to go out at the end of the day, you can look for responses in the morning, and reply to everything at once, rather than interrupting your thought process multiple times throughout the day.

Safeguarding Productivity The Send Later feature doesnt just offer benefits to individuals.

If your entire office uses Send Later, you have the potential to safeguard your productivity.

Again, to avoid the time-waster of back-and-forth emails, you can ask all your employees to send their internal emails at a set time every day.

At the same time, you may also want to have your employees only check their emails at about the same time every day.

In addition to the time your employees spend reading and responding to the emails, they lose focus every time they stop a project to look at an email.

Research indicates that it takes 25 minutes to regain concentration after an interruption.

Improved Response Rate You can also leverage Send Later to improve the response rate of your emails.

The average office worker receives 121 emails per day, and the right timing can help encourage recipients to prioritize your emails.

For instance, if you know that your boss arrives at work at 8 am every day, and you want them to see your email as soon as they arrive, you may wish to have Send Later dispatch the email right at that time.

You may want to use this feature to ensure their email arrives at an optimal time, regardless of when you write it.

Ensuring Comprehensive Emails In a lot of cases, people draft and send emails to colleagues, clients, or others, but just a few minutes later, they remember an additional piece of information they wanted to add to the email.

Send Later For Microsoft Outlook Mac